This article sets out the standard required for clear Assignment Instructions (AIs) for any guarding shift. These guidelines ensure that expectations are understood, risks are managed, and our officers are equipped to deliver a consistent and reliable service.
Tasks & Duties
A clear outline of the officer’s responsibilities for the duration of the shift. This should include all routine duties, expectations, and any site-specific tasks that must be carried out.
A clear outline of the officer’s responsibilities for the duration of the shift. This should include all routine duties, expectations, and any site-specific tasks that must be carried out.
Patrol Details
Where patrols are required, the instructions must specify:
Where patrols are required, the instructions must specify:
- Type of patrols (internal, external)
- Frequency of patrols
- Timing expectations
- Total number of patrols per shift
Emergency Contacts & Procedures
All emergency information must be clearly defined, including:
All emergency information must be clearly defined, including:
- Site emergency contact list
- Escalation points and communication process
- Procedures for fire, emergencies, alarms, or security incidents
- Any site-specific emergency arrangements or muster points
PPE Requirements
A list of all mandatory Personal Protective Equipment required on site. This may include:
A list of all mandatory Personal Protective Equipment required on site. This may include:
- Safety boots
- High-visibility clothing
- Safety masks or respiratory protection
- Any specialist equipment relevant to identified risks
Hazards & Site Risks
A summary of any known hazards or risks present on site, along with guidance to ensure safe working practices and risk awareness for all officers.
A summary of any known hazards or risks present on site, along with guidance to ensure safe working practices and risk awareness for all officers.
Site Lock/Unlock & Access Processes
Clear instructions covering:
Clear instructions covering:
- Opening and closing procedures
- Lockdown steps (if applicable)
- Alarm setting and unsetting
- Access control requirements for staff, visitors, and contractors
Key Handling Processes
Details on how keys or access devices must be managed and controlled by Security personnel on assignment, including:
- Key codes
- Key boxes or safes
- Sign-in/out procedures
- Any specific handling or storage requirements