This article would guide you on how to set up a our new secured printing option in our Kirby HQ. As we are working on not only improving the security in our office but also on reducing our paper usage to minimum, we have implemented a new printer selection - "Kirby Printer". The idea behind this preset printer settings is that the device would not print out any paper until the user has physically confirmed the document on the physical printer in the office. This function allows the user to cancel a print job from the printer itself, if it has been unintentionally printed from their computer. Furthermore, the user would need to enter their PIN on the printer in order to release and print their document.
Setting up a permanent PIN code for your secured printing
When selecting to print a document, please select the correct printer - "Kirby Printer on YGGDRASIL" as shown below (if the printer is missing, please check the troubleshooting steps):
Click on the "Printer Properties" button, and then from the new window, select "Details..." as shown below.
From this window, you would be able to select the "User ID" type - either custom (option 1) or your "Windows Login Name" (as highlighted below). The last part of this setup is to enter your own unique PIN number - please remember it as you would need it when collecting the printouts.
Click "OK" on both printer properties windows, and print your document as normal. When attending the printer please select the "Printer" icon, and then the "Locked Jobs". Navigate to your own ID and select print. The printer would then prompt you for your PIN, once entered the documents would print.
Troubleshooting - The printer is missing
Please navigate to "Settings" on your Windows computer by clicking the "Start" button in the bottom left of the screen.
Please select the "Devices" button as shown below:
Select the second button on the left hand side navigation panel - "Printers & Scanners" and select "Add a Printer or Scanner" as shown below:
From the list of available printers, navigate to "Kirby Printer on YGGDRASIL", select it and click "Add device" as shown below: